Art Exhibition Class

Exhibition Planning &
Gallery Management

A USER'S GUIDE TO THE 3-D DISPLAY CASES > Rules, Regulations and Artist/Teacher Responsibilities

_____________________________________________________________________________________________________________________________________________________

 

PART ONE: Venue Purposes.

1. EXHIBITIONS

  • The 3-D Display cases are for completed works and projects from undergraduate classes.
  • The 3-D Display cases can also be used for special exhibitions put together by the Gallery Exhibitions Class.
  • The 3-D Display cases also accept exhibition proposals.

 

 2. USAGE

  • The The 3-D Display cases are meant to showcase class projects and the learning process. 
  • We ask that all exhibitions of class projects be identified and labeled with the course title, course number, project name, instructors name, and description of the project.
  • We also need all of the student’s names with title, medium, size and date of completion who are showing works in the case. It is ESSENTIAL that the teacher provide this material prior to showing in the Display Cases.

PLEASE NOTE: Since the display cases are in prominent thoroughfares we encourage “family friendly” work placed there, acknowledging that everyone required to use the building is not there as an art person, and we regularly have families and people from Children Arts Workshop, etc., walking through the spaces.

 

3. DURATION

  • The shows in the 3-D Display cases run one to two weeks but can run longer if no other show is scheduled to follow. 
  • Shows will be kept up until there is another incoming show.
  • Installation and de-installation days fall on the same days as Harry Wood and Gallery 100, (Friday from 3-5pm).

 

_____________________________________________________________________________________________________________________________________________________

 

PART TWO: Opening, Closing, Regular Hours and Sitting the Gallery.

1. OPENING

  • The shows at the 3-D dispaly cases open on Mondays the weekend after installation

 

2. CLOSING

  • The shows at the 3-D dispaly cases close after a two week run, or longer depending on scheduling.

 

3. REGULAR HOURS

  • The 3-D display Cases are on show in the first floor of the Art building 24/7.

 

4. SITTING THE DISPLAY CASES

  • The 3-D display Cases are looked after by the Galleries Director and the front desk.
  • If 3-D display cases are ever found to be open or not lighted properly, the Galleries Director or front desk should be notified ASAP. 
  • Nobody sits gallery hours on the cases.

 

5. KEYS

  • Keys are held for the 3-D dispaly cases by the Galleries Director and the front desk.

 

_____________________________________________________________________________________________________________________________________________________

 

PART THREE: Installation, De-installation, Loan Agreements and Tool Check-out.

1. INSTALLATION

  • Installation for at the 3-D dispaly cases is always on Fridays at 4pm-5pm.
  • If you are bringing a class or a group of work it must be be laid out and spaced correctly for viewing in the 3-D display cases before it is hung.
  • Prior to Installation all exhibitions of class projects must be identified and labeled with the course title, course number, project name, instructors name, description of the project and all of the student’s names with title, medium, size and date of completion who are showing works in the case. 
  • A loan form must be filled out for all works on loan for the 3-D display cases.

 

2. DEINSTALATION

  • De-installation for at the 3-D dispaly cases is always on Friday from 3-4pm.  

 

2. HELP WITH INSTALLING, DE-INSTALLING, LOAN AGREEMENTS AND TOOL CHECK OUT

  • The Galleries Director or the gallery T.A./R.A. will be on hand to check out tools and supplies needed for installation and de-installation.
  • The tools used for installling and De-installing are from the supply closet in Harry Wood Gallery
  • We do not check out tools over the weekend for the 3-D display cases so exhibiting parties must come ready to finish the installation or de-installtion at the appointed times.

 

3. KEYS AND MAINTAINING SECURITY

  • Only the Galleries Director and the front desk are to have keys to the 3-D display cases.
  • Anytime a display case is not locked the Galleries Director or the front desk should be notified immediately!

 

_____________________________________________________________________________________________________________________________________________________

 

PART FOUR: Lighting, Labels and Vinyl

1. Lighting

  • The Lighting Tech will light the Display cases on Sunday night after 5pm when they are done with lighting Harry Wood Gallery.
  • Students and Instructors are not to adjust the lighting in the 3-D Display cases on their own. They require a tiny allen wrench and if they are adjusted by hand it will strip the joint of it’s ability to hold position and maintain light on an artwork.
  • Do not adjust the lights yourself for any reason.

 

2. Labels or an image list must be provided by the exhibiting parties of all the works in the show with images of each work followed by:

  • The artist's name
  • Title of the work
  • Medium of the work
  • Dimensions of the work
  • Date of Completion

 

3. Vinyl or alternative signage is optional for the 3-d Display cases. 

A sinlge sheet of 8 1/2 by 11 inche paper is adequate signage for the 3-D Display cases but if you do want to put up any vinly the suggested places are:

  • The Mkrs Space on the Second Floor of Hayden Library which is free
  • Super Signs on University Dr., Unit #8, Tempe, Az. 85281. (480) 968-2200

Note: Printing out the the course title, course number, project name, instructors name, description of the project and all of the student’s names with title, medium, size and date of completion who are showing works in the case can be done on a single sheet of 8 1/2 by 11 paper or individual titles can be printed out and displayed next to each of the pieces and the with the course title, course number, project name, instructors name, and description of the project printed on a single sheet of 8 1/2 by 11 paper.

This website is created and hosted by Website.com's Site Builder.